When colleagues are spread across London, New York, Dubai, Tokyo or anywhere else in the world, finding a meeting time can quickly become complicated. A time that works perfectly for one person may mean an early morning or late night for somebody else.
Traditional time-zone converters tell you what time it is in another location. But that doesn’t necessarily tell you when everyone should meet.
Start with everyone’s working hours
Before choosing a meeting time, consider when each participant normally works. Someone in London may work 9am–5pm while a colleague in New York is only beginning their day as the UK approaches lunchtime.
The best meeting time is usually found within the greatest overlap between everyone’s reasonable working hours.
Don’t make the same person compromise every time
For recurring international meetings, fairness becomes even more important.
If one colleague is continually joining at 7am while everybody else attends comfortably during the afternoon, the schedule may technically work—but it isn’t particularly fair.
Rotating meeting times can help distribute that inconvenience more evenly across a global team.
Remember daylight saving time
Daylight-saving changes can temporarily alter the time difference between countries. A meeting that works this month may therefore occur an hour earlier or later for somebody after the clocks change.
This is particularly important when scheduling recurring international meetings.
Let HourBridge find the fairest time
HourBridge is designed to go beyond basic time-zone conversion.
Add your cities or colleagues, compare their working hours on one visual timeline and use the Meeting Fairness Score™ to identify meeting times that work more fairly for everyone.
Instead of asking: “What time is it there?” HourBridge helps answer the more useful question: “What is the fairest time for all of us to meet?”
Work globally. Meet fairly.
Try the HourBridge meeting planner and find a fairer global meeting time—in seconds.